Last updated: 9 May 2023
Your privacy and the security of your personal information is important to Aibidia Oy (“Aibidia”). Aibidia is committed to protecting the personal data it processes about you in order to enable your use of the Aibidia solutions and services (“Aibidia Service”).
1.1 Aibidia processes personal data of the following general groups of persons:
1.2 Personal data is primarily collected from the data subjects during the course of our business and marketing activities, such as webinars and events. Personal data is also obtained from employers of the data subjects, or from representatives or business partners of customers. Some personal data is formed through the use of the website and the Aibidia Service.
1.3 Personal data may also be obtained from authorities, courts or other institutions, or public sources, such as trade registers or corporate websites.
1.4 Some of the personal data may also be generated by Aibidia based on the data it has. Aibidia may, for example, compile and analyse data it possesses in order to create new data.
2.1 The main reason Aibidia processes your personal data is to allow it to provide the Aibidia Service to you.
2.2 Aibidia always processes your data in accordance with the applicable data protection legislation, including the GDPR. Personal data is processed based on Aibidia’s legitimate interest to run, develop and sell the Aibidia Service and to manage relationships with our customers. Personal data is also processed to comply with Aibidia’s legal obligations.
2.3 Aibidia processes personal data to extent necessary for the purposes of:
4.1 Unless otherwise stated below, Aibidia does not sell, lease, rent or otherwise disclose personal data to unauthorised third parties without your consent.
4.4 Aibidia may be obligated by mandatory legislation to disclose personal data about you to certain authorities, such as law enforcement agencies.
6.1 You have the following legal rights relating to your personal data which you may, as appropriate and in accordance with the applicable data protection legislation, exercise by contacting Aibidia through the contact points referred to below under section 8 below:
(a) the right to know what personal data Aibidia holds about you and to request access to such information;
(b) the right to request the rectification of personal data if the data is inaccurate or incomplete;
(c) the right to request Aibidia to delete personal data about you if it is no longer needed for the purposes for which it was collected;
(d) the right to request Aibidia to restrict the processing of your personal data if the personal data is not accurate, the processing is illegal and you object to the deletion of the personal data and instead request for its use to be restricted, if the personal data is no longer needed for the purposes for it was collected but you need it to establish, bring or defend yourself against legal claims, or if you object to the processing by Aibidia where Aibidia has collected personal data based on its legitimate interest and Aibidia is investigating whether your privacy interest overrides the legitimate interest of Aibidia;
(e) the right to object to the processing of personal data that Aibidia processes based on its legitimate interest;
(f) the right to request Aibidia to provide the personal data that you provided to Aibidia in a structured, commonly-used and machine-readable format and the right to transfer your personal data to another controller if the processing is based on your consent or a contract with you and the processing takes place automatically; and
(g) the right to file a complaint with a relevant supervisory authority regarding the processing of personal data by Aibidia. The supervisory authority for data protection in Finland is the Data Protection Ombudsman’s Office (https://www.tietosuoja.fi).
6.2 Aibidia aims to provide you with a reply as soon as possible and, where needed, provide you with additional instructions or ask additional questions based on the request. Please note that prior to fulfilling a request Aibidia has a right as well as an obligation to verify the requestor’s identity, due to which Aibidia must be able to recognize the requestor in an adequate manner. If the request is manifestly unfounded or excessive, Aibidia may charge a reasonable fee for administrative costs to carry out the request or refuse to act on such request.
7.1 Cookies are small text files sent and saved on your device that allow Aibida to identify visitors of our website and facilitate its use and to create aggregate information of our visitors. This helps Aibidia to improve its website. The cookies will not harm the visitor’s device or files.
7.2 Cookies are stored according to the following retention periods:
Your personal data is controlled by Aibidia Oy, Kalevankatu 30, 00100 Helsinki, Finland.